Patient Resources

Fees and Appointments

We are a bulk billing medical practice. Please bring your Medicare card and Concession card with you to your appointment. If you are a private patient, please ask our staff for details about fees.

We are an appointment based practice. If you don’t have an appointment, we will try to fit you in to see a doctor. Please note that there may be a waiting time.

  • We have short, long and extended appointments based on your needs.
  • A short appointment is up to 15 minutes
  • A long appointment is up to 30 minutes
  • A extended appointment is up to 45 minutes
  • Your first appointment with us may be longer as we are trying to get to know you


We are dedicated to be on time with our schedules.

Occasional emergencies/incidents may come up and we thank you for your cooperation in such circumstances. Our reception staff will keep you informed if there is any delay.

cancellation policy

If you need to cancel your appointment, it would be appreciative if you could please provide us with at least 2 hours notice. Missed appointments will incur a $30.00 fee payment.

We hope that you are keeping yourself and your family safe during this pandemic.
Rosehill Family Medical Practice is dedicated to caring for all our patients. We understand how difficult it can be for you to book an appointment to see us. We also understand that urgent matters arise that may prevent you attending your booked appointment. However, missed appointments that are not cancelled prior to the visit place even more pressure on available timeslots, disadvantage other patients and increase our costs. We ask that you please assist us and all our patients by cancelling your booked appointment in advance of the appointment time. 

If you do not attend and fail to cancel your appointment 2 hours in advance of the booked time, our reception team will contact you after the missed appointment time and generate a $30 missed appointment fee. This can be paid over the phone if you have a credit card or any time prior or at your next appointment. Please note that if your appointment is from the 8 am -10:30 am time slot, please contact the practice the day before to cancel the appointment to avoid the cancellation fee.


Emergencies will always be given priority and the Practice has a Duty Doctor rostered on to manage these unexpected events. Please advise Reception if your call is of an urgent nature and Reception will triage your call appropriately.

Medical emergency


After hours care

National Home Doctors Service

13SICK (13 74 25)

Closest hospital

Westmead Hospital - 12 minutes by car
Corner of Hawkesbury Rd and Darcy Rd,
Westmead NSW 2145 (02) 9845 5555

Coronavirus (COVID-19) Patient Alert

If you have any of these symptoms – fever, cough, sore throat, shortness of breath

travelled internationally in the last 14 days,

had contact with someone diagnosed with or suspected of having coronavirus in the last 14 days before getting sick.


Call reception on 02 9635 8075 – you will be asked some questions and provided information on what to do next.


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Patient information and privacy policy

Home visits

We do home visits for our selective regular patients who live within a 2 Km radius of the practice. We prefer to do home visits for patients who cannot attend the practice due to a medical condition or disability. We can also do visits for patients in nursing homes and care facilities.

Please call our staff for further details about home visits.

Privacy and confidentiality

Your medical record is confidential. It is our policy to maintain the security of your personal health information at all times and to ensure that this information is only available to authorised members of staff.

This is one of the reasons why we don’t discuss your health matters like test results at the front counter or over the phone. Our reception staff are not authorised to provide test results.

We have our Privacy and Policy Pamphlet available at the front desk.

Contacting your Doctor

  • We cannot do medical consults over the phone and would love to see you face to face. Messages may be left for the attention of the Doctor and will be dealt with as soon as practical.
  • Referrals and Repeat Prescriptions: So that we comply with legal and ethical requirements all requests for referrals must be done in a consultation with your doctor. We also prefer that consultations are made to request repeat prescriptions. Only at the discretion of your doctor can a repeat prescription be issued without a consultation.
  • Test results cannot be given over the phone due to privacy and confidentiality principles. Please call (02) 9635 8075 for an appointment.
  • Email: Individual medical advice cannot be provided by email due to privacy principles.

Recalls and reminders

We do believe that prevention is better than cure! Health monitoring is an important part of your healthcare. We have reminders and recalls for follow up visits and routine health checks.

Rosehill Family Medical Practice uses various computerised reminder and recall systems. You will be notified of any reminders and recalls that are relevant to you during consultations. We may at times write to you for reminders regarding your health. You have the option of opting out of these reminders; just let our staff know.


Feel free to talk to our doctors, nurses or our reception staff regarding any concerns, suggestions or complaints.
Your feedback is very important to us and is taken seriously. You may wish to fill in a Patient Feedback form available at the front desk.

At Rosehill Family Medical Practice we understand how important your privacy is, so we are committed to best practice in relation to the management of information we collect. Rosehill Family Medical Practice  has developed a policy to protect patient privacy in compliance with privacy legislation and the Guidelines on Privacy in the Private Health Sector developed by the Office of the Federal Privacy Commissioner. Our policy is to inform you of:

  • The kinds of personal information that we collect and hold;

  • How we collect and hold personal information;

  • The purposes for which we collect, hold, use and disclose personal information;

  • How we communicate with you;

  • How you may access your personal information and seek the correction of that information;

  • What will happen if there is a data breach;

  • How you may complain about a breach of the Australian Privacy Principles and how we deal with such a complaint.

How do we communicate with you?

We aim to receive your incoming telephone call in a private reception area to minimise the risk of conversations being overheard. Our staff may need to contact you by telephone for the purpose of administrative or clinical issues and this will generally be in a private area in our practice. With your consent we may also contact you via letter to your home address or via SMS.

Communication via email of identifiable information about you to health professionals involved in your care is done using an encryption program. You may choose to have direct email communication with staff at the practice or allow direct email communication with other providers but you need to be aware that this is not secured. For this communication we will need your consent. We will take steps to reduce the risk of unsecured information being seen by others including confirming the email address of the intended recipient. We will not use this communication for sensitive information.

What kinds of personal information do we collect?

The type of information we may collect and hold includes personal information about:

  • Names, addresses, date of birth, email and contact details including;
  • Mobile phone number so we can send you an SMS to confirm appointments and/or otherwise communicate with you (e.g. for recalls and reminders)
  • Medicare number, DVA number and concession card number if applicable for claiming purposes;
  • Your current and past health information and other sensitive information such as your family health history, social history and your ethnicity.

How do we collect and hold personal information?

We will generally collect personal information:

  • From you directly when you provide your details to us, through written questionnaires or verbally by the nurse and/or doctor;

  • From a person responsible for you;

  • With your verbal (and/or written) permission, we may source information from other healthcare and pathology providers, hospitals, specialists, allied health providers, pharmacists, as well as your MyHealth record (where applicable);

  • From third parties where the Privacy Act or other law allows it; and we hold information in your electronic health record which is stored in a computer database secured by firewalls, pass codes, and maintained by an up-to-date secure on- and off-site back-up system.

  • When you visit our website, telephone us, make an online appointment through our website or Health Engine or when you communicate with us using social media.

Why do we collect, hold, use and disclose personal information?

In general, we may collect, hold, use and disclose your personal information for the following purposes:

  • To provide health services to you or the person you care for with necessary services;

  • To allow other health care providers to be involved in your care through sharing of selected information with your consent;

  • To communicate with you;

  • To claim financial and Medicare/DVA claims and payments;

  • To comply with our legal obligations such as mandatory notification of communicable diseases or in suspected child abuse;

  • To educate health care workers-in-training with your consent for the benefit of patients in the future;

  • To participate in the analysis of health data in our community by authorised bodies, only ever for de-identified information or with your consent;

  • To partake in practice audits, quality improvement and accreditation purposes;

  • For processed related to quality, safety, improvement and business processes (e.g. staff training); 

  • To help manage our accounts and administrative services.

How can you access and correct your personal information?

You have the right to request access to and correct your personal information. Subject to the exceptions set out in the Privacy Act, you may seek access to and correction of personal information which we hold about you in accordance with our access policy.

We generally require you to put this request in writing but may (at our discretion) accept your request verbally. Our practice will respond within a reasonable time, which is generally within 30 days. We reserve the right to charge a reasonable administrative fee to provide you with a copy of your records.

Some circumstances which may restrict this access include if your doctor believes there may be a risk of any physical or mental harm to you or any other person. In most cases this is managed by the doctor going through the health record with you.

Our practice will take reasonable steps to correct your personal information where the information is not accurate or up-to-date. From time-to-time, we will ask you to verify your personal information held by our practice to make sure it is correct and up-to-date. You may also request that we correct or update your information. We cannot, however, delete clinical information, but we can append your corrections.

What will happen if there is a data breach?

If a data breach that is likely to cause serious harm occurs, the practice will notify you and inform you of the type of data breach and information involved as soon as practicable. The practice will also notify the Office of the Australian Information Commissioner.

How can you make a privacy related complaint?

We will take reasonable steps to protect the security of your information and comply with our legal obligations. Our staff are trained and required to respect your privacy. We take reasonable steps to protect information held from misuse and loss and from unauthorised access, modification or disclosure.

If you have any questions about privacy-related issues or wish to complain about a breach of the Australian Privacy Principles or the handling of your personal information by us, please contact us at the practice on 4684 2168 or in writing and we will attempt to resolve it in accordance with our resolution procedure. We aim to have a turnaround time of 30 days.

More Information

Further information on Privacy Legislation is available from:
The Office of the Federal Privacy Commissioner on 1300 363 992,
The Health Care Complaints Commission on 1800 043 159.


Our practice endeavours to provide patients with access to timely advice or information about their clinical care via the telephone. The urgency of a patients needs are determined promptly. We aim to communicate effectively over the telephone and use simple, straight forward language and check that patients have understood what has been said.

Electronic communication provides a useful and alternative point of access for our patients. Our patients have the option to contact or be contacted by our practice through electronic means via SMS. Our patients are informed of the risks associated with some methods of electronic communications and that their privacy and confidentiality may be compromised. Patients must agree via signing our new patient form. Our practice adheres to the Australian Privacy Principles (APPs), the Privacy Act 1988, Privacy and Data Protection Act 2014 (Vic) Health Records Act 2002 (NSW). Our Practice uses Fax as its main communication tool.

Our practice aims to ensure all patient messages or other communications including emails that require subsequent follow-up by a doctor or other staff member are responded to in a timely manner. All messages from patients, to patients, or about patients become part of the patient’s health record, in addition to any actions taken in response to the message.

Our aim is to facilitate optimal communication opportunities with our patients. Patients who do not speak or read English or who are more proficient in another language, or who have special communication needs are offered the choice of using the assistance of a language service to communicate with the GPs or clinical team members.

Our practice encourages and supports the use of digital technology to enable our patient with 24-hour access to our appointment system. Our practice allows patients to book their healthcare appointment with their preferred healthcare provider online via the booking page on this website or directly through the HealthEngine phone application.


Communicating by telephone

All telephone calls are answered by a member of the practice who must adhere to the following guidelines:

  • Staff follow the practice booking system for all patient appointments
  • Before any calls are placed on hold staff must first ask if the matter is an emergency
  • Staff follow the practice triage system for patients requesting urgent appointments
  • Staff make sure that the patient is correctly identified by using three of the approved patient identifiers (full name, date of birth and address)
  • Staff are mindful of confidentiality and the patient’s right to privacy. No names are openly stated over the telephone within earshot of other patients and/or visitors
  • Staff members are aware of each doctor’s policy on accepting or returning calls

In non-urgent situations, patient calls need not interrupt consultations with other patients, but a message containing the information is given to the person in a timely manner.

Communicating by electronic means

Our practice email account is not provided for patient communication due to privacy principles. Only appropriate non-clinical matters are dealt with via email exchanges between reception staff and doctors if needed.
No consulting or advice services are conducted by email. This must be communicated face to face by a medical
practitioner or other appropriate health professional unless there are exceptional circumstances.
This email account will be routinely checked throughout the business day by our receptionists.
Our practice uses SMS messaging to remind patients of their upcoming appointments. There is no medical or identifying information used in these messages. It is the patient’s responsibility to contact the practice and follow up
on the message.
Communication conducted with a patient via electronic means will be added to the patient’s medical record by the team member resolving the enquiry.

Informing the clinical team of communications

All communications documented for a staff members attention and action, or in their absence to the designated person who is responsible for that team member’s workload is contained in our appointment screen, sent via our practice software’s messaging system, or any documents for patients’ charts are placed in the pigeon hole for the doctor’s attention.

The appointment screen, our practice software’s messaging system, the patient chart and/or the doctor’s pigeon hole is used to document all significant and important telephone conversations or electronic communications including after hours contacts and medical emergencies and urgent queries.

The log records

  • The name and contact phone number of the patient/caller
  • The date and time of the call
  • The urgent or non-urgent nature of the call
  • Important facts concerning the patient’s condition
  • The advice or information received from the doctor
  • Details of any follow up appointments

All documented communications are provided to the staff member on the day of receipt and must be responded to within a timely manner or within 24 hours.

Communicating with patients with special needs

A contact list of translator and interpreter services and services for patients with a disability is maintained, updated regularly and readily available to all staff at reception. These include:

  • National Relay Service (NRS) – 1800 555 660
  • Auslan services – 1300 AUSLAN
  • Translation and Interpreter Service (TIS) Doctors Priority Line  1300 131 450

book appointment

(02) 9635 8075